Last updated: March 2026
By accessing or using DamageDoc (the "Service"), a product of FinalApproachSoftware, you agree to be bound by these Terms and Conditions ("Terms"). If you do not agree to these Terms, do not use the Service. These Terms apply to all users of the Service, including property owners, property managers, and any other individuals who access or use DamageDoc.
DamageDoc is a security deposit compliance platform that helps landlords and property managers track, manage, and comply with state and local security deposit laws. The Service provides tools for deposit collection tracking, holding compliance monitoring, property inspection documentation, and deposit return calculation. The Service references applicable state statutes and local ordinances to guide users through compliance requirements.
DamageDoc is a compliance tool, not a law firm. The Service provides statute citations, deadline calculations, and compliance checklists based on published laws and regulations, but nothing in the Service constitutes legal advice.
While we strive to keep our compliance engine accurate and up to date, laws change and their application may vary based on specific circumstances. You should not rely solely on DamageDoc for legal compliance decisions. We strongly recommend consulting a qualified attorney licensed in your jurisdiction for legal advice regarding your specific situation. FinalApproachSoftware and DamageDoc disclaim all liability for actions taken or not taken based on information provided through the Service.
You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to provide accurate and complete information when creating your account and to update your information as needed. You must notify us immediately of any unauthorized use of your account. We reserve the right to suspend or terminate accounts that violate these Terms.
You agree to use the Service only for lawful purposes and in accordance with these Terms. You agree not to:
The Service, including its design, code, features, and content, is owned by FinalApproachSoftware and is protected by intellectual property laws. You retain ownership of the data you upload to the Service, including property information, inspection photos, and lease documents. By using the Service, you grant us a limited license to use your data solely to provide and improve the Service.
To the maximum extent permitted by applicable law, FinalApproachSoftware and its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, or other intangible losses, arising out of or related to your use of or inability to use the Service. Our total liability for any claims arising under these Terms shall not exceed the amount you paid us in the twelve months preceding the claim.
The Service is provided "as is" and "as available" without warranties of any kind, whether express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or completely secure. We do not warrant the accuracy, completeness, or timeliness of any compliance information provided through the Service.
We may suspend or terminate your access to the Service at any time for any reason, including violation of these Terms, with or without notice. You may terminate your account at any time by contacting us. Upon termination, your right to use the Service will cease immediately. We may retain certain data as required by law or for legitimate business purposes.
These Terms shall be governed by and construed in accordance with the laws of the United States and the state in which FinalApproachSoftware is incorporated, without regard to conflict of law provisions. Any disputes arising under these Terms shall be resolved in the courts of competent jurisdiction in that state.
We reserve the right to modify these Terms at any time. We will notify you of material changes by posting the updated Terms on this page and updating the "Last updated" date. Your continued use of the Service after changes are posted constitutes your acceptance of the updated Terms. If you do not agree to the updated Terms, you must stop using the Service.
If you have questions about these Terms and Conditions, please contact us at: hello@damagedoc.com